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ASA is the essential resource to cultivate leadership, advance knowledge, and strengthen the skills of those who work with, and on behalf of, older adults.

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Call for Proposals FAQs

Resources

Review the 2018 ASA Sponsorship Prospectus to find out how your organization can get more involved with the Aging in America Conference and other ASA resources and programs. You can also print the prospectus, or download as a PDF.

Review the 2018 ASA Exhibitor Prospectus to learn more about exhibiting at the Aging in America Conference. You can also print the prospectus or download as a PDF.

Our 184-page Conference Final Program from AiA17 is available in a PDF format (12MB) to give you a general sense of content. 

Membership Directory

Find ASA members in your area or who share your interest area. Enter a name or click on the magnifying glass to start your search.
 

If you have questions about the call for proposals that are not addressed below, please contact us.

When can I submit my presentation proposal for the 2018 Aging in America Conference?

The call for proposals is open from May 1 through July 14, 2017 (deadline extended). Please craft your proposal carefully and plan to submit it early as space for presentations is limited. 

Click here to submit a proposal

When and where is ASA's 2018 Aging in America Conference? 

The 2018 Aging in America Conference will be held in San Francisco at the Hilton San Francisco Union Square, March 26-29.

What is the submission fee?

There is no fee for submitting a proposal. However, there is a limit of two submissions per presenter.

I am not a member of ASA, can I still submit a proposal?

Yes, both ASA members and non-members are invited to submit conference proposals. 

I am having trouble signing in—why doesn’t my password work?

If you have an account with ASA but don’t have your login information or have forgotten your password, click the “Forgot your Password” link below the Username/Password boxes on the log-in screen.

Can I be a primary presenter or co-presenter on a proposal if I am not a member of ASA?

ASA membership is not a prerequisite for submitting a proposal. If your proposal is accepted and you aren't currently a member, you will receive one year of membership when you register for the conference as a presenter.

What is the difference between the primary presenter and the co-presenters on a proposal?

ASA assumes that the primary presenter is the “author” who will organize the session if the proposal is accepted. The primary presenter is responsible for ensuring that all co-presenters register for the conference on time at the posted presenter rates. If the proposal is accepted and the primary presenter is not able to attend and present, a co-presenter may take over organizing the session with the permission of the primary presenter.

Please email facultyinfo@asaging.org immediately about any changes to presenters or presenter roles for your session.

What are the registration requirements for presenters for the 2018 Aging in America Conference?

Presenters must register and pay registration fees by November 30, 2017 in order to confirm their session(s). All sessions must meet presenter requirements or they will be placed on the session waitlist. Please note: Once on the waitlist there is no guarantee of receiving requested session format, date, and time – this is subject to session slot availability.

Presenter and attendee conference fees allow ASA to offer the largest multi-disciplinary aging conference in the nation. During four days of programming with a multitude of session formats and networking opportunities, professionals in aging and related disciplines come together annually for the purpose of improving the lives of older adults.

2018 AiA Presenter Registration Fees - 
Please note: 2018 registration fees are not final until October 1. We will make every effort to communicate fee changes, if any, as soon as possible.

Full conference registration only
(no single day fees)

Early Rates
10/2/17-10/31/17

Regular Rates
11/1/17-1/31/18

Late Rates
After 2/1/18
Professional ASA Member $455 $510 $575
Retired ASA Member 65+  $300 $340 $380
Student ASA Member (full-time) $215 $245 $275
Non-member $650 $730 $820
Retired Non-member 65+ $430 $485 $545
Student Non-member (full-time) $310 $350 $395

What kind of session formats do you offer during the proposal process?

90-minute Symposium - A 90-minute Symposium is an intensive panel discussion that focuses on broader educational topics, concepts or policies. Presenters come with advanced knowledge of the subject area and contribute different perspectives on such big-picture topics as program trends and innovations, policy and advocacy, changing service models, and technologies having an impact on aging services and experiences.

  • AV included: laptop, projector, screen, wired microphone for table or podium use.
  • Number of presenters: Minimum of 3 presenters; 4 or more encouraged.
  • CEUs Offered: 1.5

60-minute Workshop - A 60-minute Workshop is a session that focuses on a single educational topic or concept and emphasizes innovative models, promising practices, applied research, or replicable programs. This format involves a formal presentation and may feature case studies and interactive activities.

  • AV included: laptop, projector, screen, wired microphone for table or podium use.
  • Number of presenters: 2 or more presenters are required.
  • CEUs Offered: 1

Peer Group - A Peer Group is a 60-minute informal, facilitated discussion. It allows participants an opportunity to network with peers who either share a community of practice, or are brought together by mutual interest in a specific issue or topic area.

  • No AV included
  • Number of facilitators: 2 or more facilitators are recommended.
  • CEUs Offered: 0

Roundtable - A Roundtable session is a consultative, 60-minute discussion for small groups (up to 10 people), organized by a specific topic. A brief presentation of the core educational content is followed by guided discussion and dedicated time for questions and answers. The small group nature of this format allows for a more intimate, one-on-one interaction between attendees and presenters.

  • No AV included.
  • Number of presenters: 1 or more presenters.
  • CEUs Offered: 0

Poster - A Poster Session is a 90-minute presentation of a poster highlighting educational content or topic related to data, research, evaluation or other topics appropriate for this type of format. A dedicated 90-minute period for poster presentations encourages attendees to give their attention to the presentations in their area of interest. The informal structure of poster sessions allows presenters to interact one-on-one with attendees or to address small groups.

  • No AV included
  • Number of presenters: 1 or more presenters.
  • CEUs Offered: 0

Morning Exercise - Morning Exercise is a 60-minute group activity directed by a qualified practitioner, designed to physically and mentally energize conference participants. Taking place each morning before the start of conference sessions, exercises can include tai chi, aerobics, stretching, yoga and other low-impact exercises, the techniques of which can be adapted for use with older adults.

  • No AV included
  • Number of presenters: 1 or more practitioner.
  • CEUs Offered: 0

What topic areas do I select from when submitting my proposal?

You will be asked to select a specific topic category for your proposal, your topic may cross categories so please choose the category that is the best match.

Category

Includes such topics as:

Aging in Community Adult Day Services, Age-Friendly/Livable Communities, Civic Engagement, Community Planning & Development, Emergency Preparedness, Fall Prevention, Financial Literacy, Home & Community-Based Services, Housing, Intergenerational Programs, Mobility, Rural Aging, Senior Centers, Supported Living, Veterans, Other Related Topics
Business & Leadership 50+ Marketplace, Business Best Practices (non-profit/for-profit), Business Development, Careers in Aging, Effective Communication, Leadership Development, Marketing/Communications, Mentorship, Older Adult Workforce, Retirement Planning/Finances, Staff Development, Skills Development (Budgeting, Grant Writing), Team Building, Other Related Topics
Caregiving Alzheimer’s Disease and Related Dementias, Chronic Care, End of Life and Palliative Care, Family Caregiving, Homecare Services/Products, Long-Term Care, Training, Other Related Topics
Diversity & Cultures of Aging  Cultural Literacy, Disabilities, Discrimination/Disparities, Diversity & Inclusion, Diversity in the Aging Workforce, Global Aging, Indigenous Aging; LGBTQ Aging in Community & Residential Care; LGBTQ Specific Services and Supports, Multi-Cultural Aging, Policy and Advocacy, Targeted Programs, Other Related Topics  
Health, Wellness & Care Transitions Chronic Disease Prevention/Management, Clinical Issues/Programs, Health Promotion, Hearing and/or Vision Loss, Hospitalization & Recovery, Polypharmacy/Medication Management, Nursing, Nutrition & Supplements, Occupational/Physical/Speech Therapies, Oral Health, Readmissions, Sexuality & Sexual Health, Social Determinants of Health, Other Related Topics 
Integrated Care Networks/Business Acumen Contracting, Service Delivery, Developing Network Partners, Evidence-Based Outcomes and Results, Market Analysis, Medical and Social Transitional Care, Organizational Culture Shift, Prevention of Readmissions, Rate Determination, Other Related Topics
Law & Aging Conservatorships/Guardianships, Durable Power of Attorney, Elder Mistreatment, Elder Justice, Estate Planning/Trusts/Wills, Financial Abuse/Fraud/Scams, Legal Statutes, Other Related Topics
Lifelong Learning & Engagement Arts, Brain Fitness/Cognitive Health, Creativity and Humanities, Health Promotion, Lifelong Learning, Longevity, Positive Aging, Recreation and Leisure, Social Connectedness, Volunteerism, Other Related Topics
Mental Health  Behavioral Health Science, Careers in Mental Health, Clinical Programs/Interventions, Interdisciplinary Programs/Interventions, Loneliness/Isolation, Substance Use and Abuse, Suicidality, Trauma/Trauma-Informed Practice, Other Related Topics
Policy, Advocacy & Ethics Advocacy Initiatives, Ageism, Aging Prisoners, Affordable Housing, Discrimination/Disparities, Domestic Violence, Economic Security, Elder Justice, Impacts of Globalization, Healthcare Reform, Legal Remedies, Medicare/Medicaid, Older Americans Act, Politics of Aging, Social Security, State Statutes, Other Related Topics
Religion, Spirituality & Meaning Collaboration with Faith-Based Organizations, Death and Dying, Faith-Based Communities & Programs, Older Adult Ministries, Policy (Church/State Relations), Spirituality, Faith and Coping, Other Related Topics
Technology, Accessibility & Transportation Assistive Devices, Aging with Technology, Disabilities & Accessibility, Health IT, Innovative Models, Social Media Use, Transportation & Mobility, Universal Design, Other Related Topics

Can I request a presentation date/time?

Yes, you may request a presentation date/time by emailing Anna Kuvshinova at akuvshinova@asaging.orgGiven the complexity of conference scheduling, we cannot promise that every specific presentation schedule request can be met but we will certainly make every effort to accommodate the requests we receive. Your requests for a specific date and time should be made in mid-September when conference scheduling is underway.

Am I automatically registered for Aging in America by submitting a proposal?

No. You must register for the Conference separately, and your session is confirmed only after the required number of presenters are registered. (See “What kind of session formats are offered” above.)

What will I be asked during the proposal process?

These are the fields you will need to complete when submitting a proposal online.*

  1. Select a session format (see list and description of formats, above).
  2. Primary Presenter & Co-Presenter(s) information—answer questions about yourself and add co-presenters. You must agree to register at the faculty rate by November 30, 2017 and only include co-presenters who agree to do the same.
  3. Proposed Title, 100 character limit, including spaces—compelling titles attract attendees so be creative and accurate.
  4. Brief Session Description, 500 character limit, including spaces—succinct summary of what you will cover in your session.
  5. Full Detailed Description, 3000 character limit, including spaces – full detailed description of your proposal expanding on the brief description to include such things as background information, method of research or program development, etc.
  6. 3-5 Learning Objectives, Knowledge or skills attendees will gain as a result of your session. Please note to make each objective a concise statement of what you expect the audience to take away from your presentation.
  7. Outcomes/Discussion Questions (optional), 1500 character limit, including spaces— what were the results of your program, project, or research? Please list 3 to 5 outcomes. If there were no specific results, provide a list of 3 to 5 discussion questions (peer groups).
  8. Categorization of Session—choose one from the list of topics.
  9. Additional session information (learning methods, etc).

Review your Summary Page.

Submit. 

How can I get a copy of the session proposals that I submitted?

You may log into the submission site, choose to edit the proposal you want, follow the red link to the Summary Page and then print it.

When will I receive confirmation of receipt of my proposal?

You will receive an email confirmation of your submission within a few moments of its completion online, and all of the co-presenters you entered will receive similar emails.

To check on your submission status log into the proposal submission site, click on the link for the correct type of presentation, and look at the “Current Submissions” list at the bottom of the screen. Your submission(s) should be shown there with a status of “Draft” (in progress but not yet submitted) or “Submitted.”

Can I edit my proposal after it has been submitted?

Your proposal can be edited up until the June 30 submission deadline, but not after the deadline. Note: If you submitted your proposal after June 30, they can be edited up to the July 14 extended deadline.

To edit your proposal, log into the proposal submission site and click the type of proposal you submitted. On the next screen choose to “Edit” any of the proposals listed under “Current Submissions.” Please note: you MUST resubmit your proposal after making edits in order for the revised version to be considered during the review process.

I am a co-presenter on a session, what do I need to do?

Log into your profile that you received in the email confirmation and review and update all your information. All presenters including co-presenters are required to register for the full conference by November 30, 2017.

Can I withdraw my proposal after the submission deadline?
 
Yes. To withdraw a proposal submission, please email the ASA Education Department Staff at facultyinfo@asaging.org immediately.
 
If I am the primary presenter on a proposal and am unable to attend the conference, what should I do?
 
Although the primary presenter typically organizes the session, a co-presenter may become the primary presenter with permission from the person who submitted the proposal. If no one can attend the meeting and present the proposal, the primary presenter must withdraw the proposal in writing by emailing the Education Department Staff at facultyinfo@asaging.org immediately.
 
I am a co-presenter and I cannot attend. What should I do?
 
Please immediately notify the ASA Education Department Staff at facultyinfo@asaging.org of your withdrawal and cc: your co-presenters.
 
When will I be notified about my submission?
 
Notifications for accepted sessions will be e-mailed to all presenters beginning October 2, along with a link to register at the early discounted presenter rates. To make sure you receive all ASA correspondence, add info@asaging.org and facultyinfo@asaging.org to your email’s "safe senders" list.
 
 

Important Dates

May 1, 2017 Online Call for Proposals opens
June 30, 2017  July 14, 2017 Deadline to submit a proposal to present
October 2, 2017 Registration opens
October 2, 2017 Notifications sent to accepted presenters
October 31, 2017  Deadline to receive early rate
November 30, 2017 Presenter confirmation deadline
January 31, 2018 Regular rate registration deadline
February 10, 2018 Deadline to place advertisement in conference program
February 19, 2018 Deadline to reserve hotel room at the special ASA group rate
March 26, 2018 Regular registration deadline
March 20–24, 2017 ASA Aging in America Conference
 

For any remaining questions, please email ASA’s Education Staff at facultyinfo@asaging.org.

 

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