Call for Proposals FAQs

If you have questions about the call for proposals that are not addressed below, please contact us.

When can I submit my presentation proposal for On Aging 2021?

The proposal submission process is now open. The deadline to submit is September 30, 2020.

What is the submission fee?

There is no fee for submitting a proposal. However, there is a limit of two submissions per presenter.

I am not a member of ASA, can I still submit a proposal?

Yes, both ASA members and non-members are invited to submit conference proposals.

I am having trouble signing in—why doesn’t my password work?

If you have an account with ASA but don’t have your login information or have forgotten your password, click the “Forgot your Password” link below the Username/Password boxes on the log-in screen.

Can I be a primary presenter or co-presenter on a proposal if I am not a member of ASA?

ASA membership is not a prerequisite for submitting a proposal. If your proposal is accepted and you aren't currently a member, you will receive one year of membership when you register for the conference as a presenter.

What is the difference between the primary presenter and the co-presenters on a proposal?

ASA assumes that the primary presenter is the “author” who will organize the session if the proposal is accepted. The primary presenter is responsible for ensuring that all co-presenters register for the conference on time at the posted presenter rates. If the proposal is accepted and the primary presenter is not able to attend and present, a co-presenter may take over organizing the session with the permission of the primary presenter.

Please email facultyinfo@asaging.org immediately about any changes to presenters or presenter roles for your session.

What kind of session formats do you offer during the proposal process?

90-minute Symposium: A 90-minute Symposium is an intensive panel discussion that focuses on broader educational topics, concepts or policies. Presenters come with advanced knowledge of the subject area and contribute different perspectives on such as program trends and innovations, policy and advocacy, changing service models, and technologies having an impact on aging services and experiences.

  • AV included (in person): laptop (does not have an internal DVD player), projector, screen, free WiFi, and wired microphone for table use. Podium and alternative microphone arrangement for large panels available upon request.
  • AV included (virtual): ASA provides advanced registration, continuing education credits, technology checks, day-of hosting, Q&A moderation, and recording
  • Number of presenters: Minimum of 3 presenters; 4 or more encouraged.

60-minute Workshop: 60-minute Workshops are sessions that focus on a single educational topic or concept and emphasizes innovative models, promising practices, applied research, or replicable programs. This format involves a formal presentation and may feature case studies and interactive activities.

  • AV included (in person): laptop (does not have internal DVD player), projector, screen, free WiFi, and wired microphone for table use. Podium available upon request.
  • AV included (virtual): ASA provides advanced registration, continuing education credits, technology checks, day-of hosting, Q&A moderation, and recording
  • Number of presenters: 2 or more presenters are required.

Poster: Poster Sessions take place in a large room where presenters stand by their poster, which highlights educational content or a topic related to data, research, evaluation or other themes appropriate for this type of format. There are 90-minutes for attendees to circulate and engage with poster presenters about their topic.

  • No AV included.
  • Number of presenters: 1 or more presenters are required.

What topic areas do I select from when submitting my proposal?

We welcome submissions that focus on the intersections of aging and social justice, ageism and culture, economic security, health and wellness, and innovation and social impact – and how these intersections influence and are influenced by the drive toward an equitable society for all ages. We especially welcome submissions that examine the impact of the COVID-19 pandemic on older adults through these lenses. 

EQUITY

    Potential Topics
Social Justice
 
 

Elder justice, social movements, diversity and inclusion initiatives
 

Ageism & Culture
 
  Cross-cultural views on aging, aging and family structures, reframing aging, representation of aging in media, aging and the arts
 
Economic Security
 
  Longevity economy, education and training, work and retirement structures, economic instability, health care costs
 
Health & Wellness
 
  Social determinants of health (e.g., social isolation and loneliness, transportation, etc.), mental health outcomes, the role of technology, food insecurity, climate change, spiritual wellbeing 
 
Innovation & Social Impact
 
  Age-friendly initiatives, design thinking, technology connecting people of all ages, service delivery during and post-pandemic 
 

 

Am I automatically registered for On Aging 2021 by submitting a proposal?

No. You must register for the Conference separately.

What will I be asked during the proposal process?

These are the fields you will need to complete when submitting a proposal online.*

  1. Select a session format (see list and description of formats, above).
  2. Primary Presenter & Co-Presenter(s) information—answer questions about yourself and add co-presenters. You must agree to register at the faculty rate and only include co-presenters who agree to do the same.
  3. Proposed Title—100 character limit, including spaces. Compelling titles attract attendees, so be creative and accurate.
  4. Brief Session Description—500 character limit, including spaces. Provide a succinct summary of what you will cover in your session.
  5. Full Detailed Description—3000 character limit, including spaces. Provide a fuller, detailed description of your proposal, expanding on the brief description to include such things as background information, method of research or program development, etc.
  6. 3–5 Learning Objectives—Knowledge or skills attendees will gain as a result of your session. Please note to make each objective a concise statement of what you expect the audience to take away from your presentation.
  7. Outcomes and Discussion Questions (optional)—1500 character limit, including spaces. Detail what were the results of your program, project, or research? Please list 3 to 5 outcomes. If there were no specific results, provide a list of 3 to 5 discussion questions (peer groups).
  8. Categorization of Session—choose one from the list of topics.
  9. Additional session information—Learning methods, etc.

How can I get a copy of the session proposals that I submitted?

You may log into the submission site, review the summary proposal and then print it. Only the primary submitter can view the proposal.

When will I receive confirmation of receipt of my proposal?

You will receive an email confirmation of your submission within a few moments of its completion online.

Can I edit my proposal after it has been submitted?

The draft of your proposal can be edited up until it has been submitted. If you have changes after this point you need to send them to facultyinfo@asaging.org before September 30.

I am a co-presenter on a session, what do I need to do?

Log into your profile that you received in the email confirmation and review and update all your information. All presenters including co-presenters are required to register for the full conference.

Can I withdraw my proposal after the submission deadline?

Yes. To withdraw a proposal submission, please email us at facultyinfo@asaging.org as soon as possible.

If I am the primary presenter on a proposal and am unable to attend the conference, what should I do?

Although the primary presenter typically organizes the session, a co-presenter may become the primary presenter with permission from the person who submitted the proposal. If no one can attend the conference and present the proposal, the primary presenter must withdraw the proposal in writing by emailing facultyinfo@asaging.org.

I am a co-presenter and I cannot attend—what should I do?

Please notify us at facultyinfo@asaging.org of your withdrawal and cc: your co-presenters.

When will I be notified about my submission?

Notifications for accepted sessions will be e-mailed to all presenters in October. To make sure you receive all ASA correspondence, add info@asaging.org and facultyinfo@asaging.org to your email’s "safe senders" list.

For any remaining questions, please email facultyinfo@asaging.org.